New! We're currently releasing a redesigned Contact Report to all customers. If any features in this article aren't in your account yet, don't worry – they will be added over the next few weeks.
The Contact Report
To access the report, click on any contact from a list or other Act-On report (eg., Sent Message Report). Here you can gain a comprehensive view of the contact’s engagement and activity history as tracked by Act-On as well as view or edit any information associated with the contact.
The profile panel provides key information for the contact that remains visible while viewing any report tab. When viewing the report within Act-On, you can click the menu button to the right of the contact’s name to:
- Print Contact Report – launches a print-ready version of the report, including all information from all tabs
- Send Message – launches the Email Composer to send a message to this contact
- Delete Contact – deletes the contact from the list you are currently viewing (not a substitute for complete erasure under GDPR)
The Selected List dropdown lets you navigate between all the lists that contain this contact (email address). If the same email address appears twice in a list, you will find that list named twice in the dropdown – click between them to see the different data for each record. The differences are most notable in the Info tab and in the Profile section of the report.
Note: Behavioral data (web visits, form fills, message clicks, etc.) are tied to the email address and will not change between lists.
The profile section also displays the contact’s current score from your default score sheet. If your account has multiple score sheets, you can easily switch between them using the button below the score.
The Summary tab displays a cumulative count of all behaviors and activities as well as the contact’s score. Clicking the Score card reveals how points have been gained by behavior type. Each of the behavior cards offers a count of the total behaviors of that type. Clicking on any of these cards takes you to a filtered view of the Timeline tab to display only behaviors of that type.
The Timeline tab provides a timeline of behaviors for the Contact. The Timeline can be filtered by the behavior type via the filter button in the top right. By default, the timeline displays all activities from all contacts.
The Membership tab gives you more detail about all lists and segments that contain this contact (email address). If there is an arrow next to a list, you can click it to expand all segments underneath it. Click any list or segment name to open it.
Customers who are syncing Salesforce, SugarCRM or Microsoft Dynamics CRM with Act-On can use The Association tab which lists all synced records which are related to the Contact. This may include Account, Opportunity, Campaign or other records which can be viewed in a tabular view of the fields and values on each object via the Actions menu on the right of each listed record. When viewing the data on these related records, the values are protected from changes to prevent undesirable effects in the CRM. Viewing the fields and values in these associated records can be very helpful in crafting or troubleshooting segmentation rules which leverage this data.
If associated with an Account record, the Actions menu for this associated record allows you to easily navigate to the Account Report where you can see a cumulative view of all contacts associated with the account.
The Info tab provides you with a tabular view of the fields and values attached to the contact record as found on the list used to access the report. Additionally, these values can be easily edited by clicking on the field value, making the desired change and saving it to the list. Changes will be synced to the CRM upon your next sync.