Managing Opt-Outs in Bulk
Opt Out Multiple Contacts
If you have a specific list of email addresses, you can upload them to the Opt-Out List. To opt out an entire list/segment in bulk, follow the steps below.
Create a Segment
The first step is to create a segment of one of your lists that contains the contacts that you want to unsubscribe.
- Click Contacts, and click Marketing Lists, or click Other Lists for Signup, or Webinar Lists
- Hover over the list or segment and click dropdown menu for More
- Choose Create a Segment
- Choose the Query option in the Method drop-down
- Combine expression with AND
- Click the Behavior option in the drop down for the criteria
- Select in all time as the date criteria and choose Opted Out equals none for the behavior (this keeps out contacts who are already in the Opt-Out List)
- Click on the plus sign to add any additional criteria that will identify which contacts to opt out
Create an Automated Program
Next, you should create an Automated Program that will push your segment to the Opt-Out List automatically.
- Navigate to Automation > Automated Programs, then click the plus sign to create a new program
- In the Source Lists section, click Add and select the segment that you created above
- Set the other program details, including the schedule that the program should use to run
- Under Program Flow, drag and drop Add to Opt-Outs step to the program flow
- Click Done to save your program
Remove Contacts from Opt-Outs
There is no bulk method to remove contacts from your Opt-Out List, either in the application or using the API. We recommend either removing opt-outs individually or using a form to encourage customers to opt in again:
- Create an Act-On form and host it on a landing page or your marketing website
- Create a form confirmation email that will be sent after a contact submits that form
(These are considered transactional, so they will still be sent to opted out contacts) - Include an opt-out link as the main CTA for that confirmation email – when the contact clicks, they will be taken to a page where they can manage their subscription
If you need to have your entire Opt-Out list removed, Act-On will not be able to fulfill the request due to legal reasons. The only exception is if you uploaded the wrong Opt-Out list to our system.
Comments
4 comments
Can you sort the Opt-out list so you can see the most recent opt-out instead of the first ones?
Hi Celeste Jones - That isn't possible at this point. Our product team is working on new designs for many of the listing pages, so if you want to add a mention of this to our Product Idea Board, that will help us prioritize which pages get redesigned first.
Is there a recommended way of importing the opt out list that gets around the 1000 count limitation in the API?
Hi Maggie - there isn't a way to bypass the API limit. In terms of recommendations, I would suggest either:
or
If you're doing the latter, please be careful to upload the correct list so you don't opt out the wrong contacts!
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